Complaints and Feedback

We highly value comments from any person who uses our service, and consider any feedback we receive essential information in ensuring the best possible care and experience is delivered to each and every patient. If you have any feedback you would like to give us, please contact any member of the team on 0118 9411628. We thank you in advance for any feedback you can give.

Complaints

It is our aim to always have satisfied patients, to meet your expectations of care and service and to resolve any complaints as efficiently, effectively and politely as possible. We take complaints very seriously, we investigate them in a full and fair way and take great care to protect your confidentiality. We learn from complaints to improve our care and service. We will never discriminate against patients who have made a complaint.

If you are not entirely satisfied with any aspect of our care or service please let us know as soon as possible to allow us to address your concerns promptly.

Mrs Paula Buffham is the Quality Assurance Manager and will be your personal contact to assist you with any complaints. If your verbal complaint is not resolved to your satisfaction within 24 hours or if you complain in writing, the Quality Assurance Manager will acknowledge it in writing within 3 working days and will aim to provide a full response in writing within 10 working days.

If the Quality Assurance Manager is unavailable, we will take brief details about the complaint and will arrange for a meeting when the person is next available.  We will keep comprehensive and confidential records of your complaint, which will be stored securely and only be accessible only by those who need to know about your complaint.

If the complaint investigation takes longer than anticipated the Quality Assurance Manager will keep you informed of the reason for the delay, the progress of the investigation and the proposed date it will be completed.

When the investigation has been completed, you will be informed of its outcome in writing and invited to a meeting to discuss the results and any practical solutions that we can offer to you. These solutions could include replacing treatment, refunding fees paid, referring you for specialist treatments or other solutions that meet your needs and resolve the complaint.

We regularly analyse patient complaints to learn from them and to improve our services. That’s why we always welcome your feedback, comments, suggestions and complaints. If you are dissatisfied with our response to a complaint you can take it further, please see the contacts below.

 

Contacts

For private dental treatment you can contact the GDC private dental complaints service within 12 months of the treatment or within 12 months of becoming aware of the issue by calling 020 8253 0800 or visiting www.dentalcomplaints.org.uk

 

You can also contact:

  • The Care Quality Commission (CQC) who regulates private and NHS dental care services in England by calling 03000 616161. They can take action against a service provider that is not meeting their standards
  • The Regulation and Quality Improvement Authority (RQIA) who is Northern Ireland’s independent health and social care regulator) by calling 028 9051 7500. It can investigate complaints about independent (private) healthcare providers.

 

The General Dental Council is responsible for regulating all dental professionals. You can complain using their online form at www.gdc-uk.org contact them on information@gdc-org.uk or by calling 020 7167 6000.